Student & Rec Centers add online reservations
A new online room reservation system for the Student Center and the Recreation Center debuted at the beginning of the semester. Each department and student organization was given a username and password to access the system and reserve space for events and meetings, Assistant Dean for the Student Center Boyd Beckwith said.
Beckwith said while an online reservation system has been in place for two years, this upgrade will make the system more convenient and user-friendly.
In the past, Reservationist Lue Vega received all room requests and responded by e-mail to let planners know whether their requests could be accommodated. Vega said under the new system, planners will immediately be able to see online whether their requests have been approved rather than waiting up to a few days.
Event planners must also submit an online form listing the event’s location, type and setup needs.
In the past, any student could reserve a room in the Student Center, but under the new system, only students with access to the system will be able to make online reservations. Vega said students who are not affiliated with a student organization can request a username and password in order to access the system. In addition, students who do not have access to the system can make requests by sending an e-mail to scevents@rice.edu, Vega said.
Beckwith said the purpose of the new system is to make reserving rooms easier for organizations that hold many meetings and events, not to prevent individuals from reserving rooms.
“The intention is not to keep people from being able to make reservations,” he said. “The intention is to make it easier for the organizations that request rooms a lot.”
Vega said he hopes the limited access to the system will help eliminate repeated room requests for the same event.
Rice Program Council President Mary-Margaret Miller, a Wiess College senior, said the new system has been convenient for RPC.
“Our adviser has booked all the spaces for the meetings this year,” Miller said.
The new online system can be accessed from the Student Center’s Web site, http://www.rice.edu/sc.
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